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Required Documents for Non-EU/EEA citizens
List of documents required for BRP registration at the Municipality for receiving your BSN number:
- Proof of ID: Valid passport.
- MVV visa, if applicable. Citizens of Australia, Canada, Japan, Monaco, New Zealand, United Kingdom, United States of America, South Korea, or Vatican City do not need an MVV.
- Proof of address: Signed rental contract, property bill of sale, or signed statement of current resident that the registrant is allowed to live with them plus a copy of the current resident’s passport.
- Proof of birth: Birth certificate – should list your name, the names of your parents, the date of birth, and place of birth. Birth certificates* from most Non-EU countries will require legalization for use in the Netherlands.
- Proof of marital status, if applicable: Marriage, registered partnership and divorce certificate(s) –Marriage, registered partnership and divorce certificates* from most Non-EU countries will require legalization for use in the Netherlands.
Chinese citizens require 3 proofs of marriage.
- Completed Marriage/Registered Partner form: plus copies of the IDs of both partners. This is NOT required if both partners have an EU nationality or if the the marriage took place more than 10 years ago.
- Completed Municipal registration form: one for each person in the family.
*If the certificates are not written in Dutch, English, French or German, they must first be translated into one of these languages by a certified translator. Both the original language certificate and the translation should then be submitted for legalization, if required.
Non-EU/EEA Document Legalization
You are required to bring certain documents with you to the Netherlands, including all relevant birth, marriage, divorce, adoption, or death certificates, in order to register with the municipality of the city in which you will reside in the Netherlands.
You should bring the original documents or official copies of these certificates that have been issued by the governmental authority in your county responsible for this task.
Documents from most countries will require legalization (see explanation below) for use in the Netherlands.
If the certificates are not written in Dutch, English, French or German, they must first be translated into one of these languages by a certified translator. After translation, you must submit the certificate and the translation for legalization, if required.
A document issued in your home country that needs to be used in another country must be “authenticated” or “legalized” before it is valid and recognized in that other country (e.g. the Netherlands). The proof of legalization is one or more stamps or stickers on the certificate.
How should you arrange legalization?
There are two sorts of legalization: full legalization and apostilles. The type of legalization varies from country to country.
- For full legalization, you first need to bring your certificate to a governmental authority of your home country, and then you may need to take it to the Dutch consulate or embassy.
- To obtain an Apostille, you need to bring your certificate to a governmental authority of your home country. An Apostille is issued by a designated central authority. In the Netherlands this is the registrar at the district court. In other countries, it is often the Ministry of Justice or Foreign Affairs. There is an overview of all the designated authorities in the various countries on the website of the Hague Conference on International Private Law.
Please see Netherlands Worldwide for information on legalization on documents from outside of the EU/EEA/Switzerland.What is legalisation? Check out this video to find out!
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