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Procedure for Non-EU Citizens

Non-EU Document Legalization

You are required to bring certain documents with you to the Netherlands, including all relevant birth, marriage, divorce, adoption, or death certificates, in order to register with the municipality of the city in which you will reside in the Netherlands. You should bring the original documents or official copies of these certificates that have been issued by the governmental authority in your county responsible for this task.

If the certificates are not written in Dutch, English, French or German, they must first be translated into one of these languages by a certified translator. After translation, you must submit the certificate and the translation for legalization, if required.

What is legalization? Check out this video.

A document issued in your home country that needs to be used in another country must be “authenticated” or “legalized” before it is valid and recognized in that other country (e.g. the Netherlands). The proof of legalization is a stamp on the certificate. Further information about legalization can be found on the site The Netherlands and You.

How should you arrange legalization?

There are two sorts of legalization: full legalization and Apostilles. The type of legalization varies from country to country. Please see the overview below for countries outside of the EU/EEA/Switzerland.

  • For full legalization, you first need to bring your certificate to a governmental authority of your home country, and then you may need to take it to the Dutch consulate or embassy.
  • To obtain an Apostille, you need to bring your certificate to a governmental authority of your home country.

Which authority issues an Apostille?

An Apostille is issued by a designated central authority. In the Netherlands this is the registrar at the district court. In other countries, it is often the Ministry of Justice or Foreign Affairs. There is an overview of all the designated authorities in the various countries on the website of the Hague Conference on International Private Law.

Please choose the country in which the document has been issued from the drop-down menu below to view what type of legalization is required for the document and what authorities can issue the legalization.

Types of legalization